Administrative Assistant: Junior

Phoenix AZ, AZ 85085

Posted: 05/23/2024 Job Number: 21365

Job Description


We are looking for someone to provide administrative support to 4 Phoenix Auto Claims Directors and 1 Executive Director, with an opportunity to support our Property Leadership Team, as well. This is a fully in-office position - it is not hybrid.

Duties include:
  • Assist in scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Coordinate meetings and conferences, including scheduling, preparing agendas, and arranging facilities & equipment.
  • Create visually appealing flyers and other items for various projects.
  • Maintain and organize office supplies and equipment.
  • Handle physical move coordination for Auto and Property employees with accurate record keeping.
  • Maintain accurate financial records to include expense reports and budget tracking.
  • Receive and direct visitors.
  • Assist with special projects and event planning/preparation, as needed.

  • Proven experience as a administrative assistant or similar role.
  • Excellent organizational, communication and interpersonal abilities
  • Ability to multitask and prioritize effectively.
  • Creative mindset with a keen eye for design and strong attention to detail
  • Ability to maintain confidentiality and handle sensitive information with discretion.

  • Proficiency in creating visually appealing flyers
  • Technologically savvy with efficiency in Microsoft Office Suite (to include Outlook,

Excel, Word, PowerPoint and/or OneNote)
  • Familiarity with utilizing Cricut machine for crafting purposes
  • Previous experience working in a fast-paced environment supporting multiple leaders.

About PRG

With nearly 20 years of success in the staffing industry, Peyton Resource Group focuses on matching talent to the precise needs of our clients. Your success is our commitment, and we back up that commitment by only recommending opportunities that align with your goals. Our candidate-centric approach ensures you are in the driver’s seat of your career, and our team of recruiters will partner with you and support you every step of the way.

PRG’s dedication to service has been widely recognized throughout the industry. PRG has been awarded ClearlyRated’s Best of Staffing award for 7 straight years, as well as the Business Journal’s Best Places to Work in Dallas, San Antonio and Austin.

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