Administrative Assistant: Junior

Phoenix, AZ 85085

Posted: 03/26/2024 Job Number: 21278

Job Description


Administrative support will send emails on behalf of 4 Directors, use Excel for different project functions and Slack for communication. Provides administrative support to assigned Director Team, which may include managing emails, maintaining calendar(s) and ensuring appropriate record retention. Routes department calls and e-mail to appropriate staff members. Composes e-mails, letters, and memorandums. Maintains filing system for key documents. Ensures data to and from Director Team are treated with appropriate level of confidentiality. Maintains travel and expense reporting. Solid organizational skills, to include experience with coordinating and preparing staff agendas, facilitating meetings, prioritizing task, event planning and communicating information both written and oral. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software (Word, Excel, PowerPoint, Outlook). Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.

Description:

Provides administrative support to Phoenix Auto Claims Directors and Executive Director. Duties include:
  • Assist in scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Coordinate meetings and conferences, including scheduling, preparing agendas, and arranging facilities & equipment.
  • Create visually appealing graphics and presentations for various projects and presentations.
  • Maintain and organize office supplies and equipment.
  • Handle incoming and outgoing correspondence, including emails and phone calls.
  • Maintain accurate financial records to include expense reports and budget tracking.
  • Receive and direct visitors.
  • Assist with special projects, as needed.

Requirements:
  • Proven experience as a administrative assistant or similar role.
  • Excellent organizational, communication and interpersonal abilities
  • Ability to multitask and prioritize effectively.
  • Creative mindset with a keen eye for design and strong attention to detail
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred:
  • Proficiency in graphic design
  • Familiarity with utilizing Cricut machine for crafting and design purposes
  • Previous experience working in a fast-paced environment supporting multiple executives.

About PRG

With nearly 20 years of success in the staffing industry, Peyton Resource Group focuses on matching talent to the precise needs of our clients. Your success is our commitment, and we back up that commitment by only recommending opportunities that align with your goals. Our candidate-centric approach ensures you are in the driver’s seat of your career, and our team of recruiters will partner with you and support you every step of the way.

PRG’s dedication to service has been widely recognized throughout the industry. PRG has been awarded ClearlyRated’s Best of Staffing award for 7 straight years, as well as the Business Journal’s Best Places to Work in Dallas, San Antonio and Austin.

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