Billing Specialist
Posted: 03/30/2026
Job Number: 22344
Job Description
Billing Specialist
Overview
Responsible for preparing, submitting, and reconciling customer invoices in a government contracting environment. Ensures accurate, timely billing across multiple contract types while maintaining compliance with contract terms, FAR requirements, and internal policies. Partners with Program Management, Contracts, and Accounting to support revenue accuracy and cash flow.
Key Responsibilities
Government Contract Billing
- Prepare and submit invoices per contract terms
- Process cost-type, T&M, FPIF, and fixed-price billings
- Ensure compliance with FAR, contract clauses, and funding limits
- Review labor, subcontractor, ODCs, and indirect rates before invoicing
- Monitor Limitation of Cost/Funds requirements
- Maintain billing schedules and deadlines
Accounts Receivable Support
- Track invoice status and payment timelines
- Follow up on outstanding invoices
- Research and resolve billing discrepancies
- Reconcile invoices to general and project ledgers
- Assist with unapplied cash resolution
Revenue & Project Support
- Coordinate with program teams to validate billable costs
- Support EAC updates and margin tracking
- Assist with revenue reporting and billed vs. Unbilled reconciliations
- Maintain audit-ready billing documentation
Compliance & Audit
- Ensure billing files are audit-ready
- Support audit requests and documentation
- Maintain support for provisional billing rates
- Assist with incurred cost submission schedules
Systems & Process Improvement
- Identify and implement billing process improvements
- Support workflow and system enhancements
Required Qualifications
- Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
- 3–5+ years of government contract billing experience
- Experience with cost-type, T&M, and fixed-price contracts
- Knowledge of FAR Part 31 and invoicing requirements
- Strong Excel skills and ERP experience (e.G., Deltek Costpoint, Unanet)
- Detail-oriented with strong time management
Preferred Qualifications
- Experience with government billing portals (e.G., WAWF)
- Familiarity with indirect rate structures
- Exposure to incurred cost submissions
- Understanding of ASC 606 revenue recognition
Key Competencies
- Strong organization and attention to detail
- Ability to manage multiple deadlines
- Problem-solving and analytical skills
- Effective cross-functional communication
Reporting
- Reports to: Accounting Manager
- Collaborates with: Program Management, Program Controls, Contracts, Accounting
Compensation
Base salary: $50, 000 –$76, 000
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