Peyton Resource Group
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Legal Assistant
Posted: 05/01/2025
2025-05-01
2025-06-11
Job Number: 21801
Job Description
Qualifications:
•Experience as a legal secretary or assistant or paralegal
•Bachelor's degree preferred
Key Responsibilities:
•Dictation & Transcription: Accurately transcribe legal documents and correspondence from dictation, ensuring proper formatting, grammar, and legal terminology.
•Commercial Construction Expertise: Assist attorneys with matters related to commercial construction contracts, disputes, claims, and project management documentation.
•Litigation Support: Provide administrative support in the preparation of litigation cases, including drafting pleadings, motions, discovery responses, and trial preparation.
•Document Management: Maintain and organize case files, ensuring documents are properly stored, indexed, and easy to retrieve.
•Billing & Accounts: Assist with billing tasks, including entering billable hours, preparing client invoices, and tracking payment statuses. Collaborate with attorneys to ensure accurate and timely billing processes.
•Client Communication: Communicate with clients regarding case status, documentation requests, and billing inquiries. Maintain a professional and client-oriented demeanor.
•Calendar & Scheduling: Schedule appointments, hearings, meetings, and depositions for attorneys. Maintain an accurate calendar to ensure all deadlines are met.
•General Legal Administration: Handle general office duties such as filing, faxing, photocopying, and managing office supplies.
Required Qualifications:
•3+ years of experience as a legal assistant, paralegal, or in a similar role, with a focus on commercial construction and litigation.
•Strong knowledge of legal terminology, commercial construction contracts, and litigation procedures.
•Proficient in dictation and transcription software, with a high level of accuracy in typing.
•Experience with billing and time entry in legal software systems (e.G., Clio, TimeMatters, or similar).
•Excellent communication skills, both written and verbal, with an ability to effectively interact with clients, attorneys, and other team members.
•Highly organized with strong attention to detail and the ability to handle multiple tasks simultaneously.
•Ability to work under pressure and meet deadlines in a fast-paced environment.
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other legal software tools.
•Associate’s degree or equivalent work experience;Paralegal certification is a plus.
Preferred Qualifications:
•Experience with commercial construction litigation and contracts.
•Knowledge of billing best practices in a legal environment.
•Familiarity with legal case management software and dictation tools.
•Experience as a legal secretary or assistant or paralegal
•Bachelor's degree preferred
Key Responsibilities:
•Dictation & Transcription: Accurately transcribe legal documents and correspondence from dictation, ensuring proper formatting, grammar, and legal terminology.
•Commercial Construction Expertise: Assist attorneys with matters related to commercial construction contracts, disputes, claims, and project management documentation.
•Litigation Support: Provide administrative support in the preparation of litigation cases, including drafting pleadings, motions, discovery responses, and trial preparation.
•Document Management: Maintain and organize case files, ensuring documents are properly stored, indexed, and easy to retrieve.
•Billing & Accounts: Assist with billing tasks, including entering billable hours, preparing client invoices, and tracking payment statuses. Collaborate with attorneys to ensure accurate and timely billing processes.
•Client Communication: Communicate with clients regarding case status, documentation requests, and billing inquiries. Maintain a professional and client-oriented demeanor.
•Calendar & Scheduling: Schedule appointments, hearings, meetings, and depositions for attorneys. Maintain an accurate calendar to ensure all deadlines are met.
•General Legal Administration: Handle general office duties such as filing, faxing, photocopying, and managing office supplies.
Required Qualifications:
•3+ years of experience as a legal assistant, paralegal, or in a similar role, with a focus on commercial construction and litigation.
•Strong knowledge of legal terminology, commercial construction contracts, and litigation procedures.
•Proficient in dictation and transcription software, with a high level of accuracy in typing.
•Experience with billing and time entry in legal software systems (e.G., Clio, TimeMatters, or similar).
•Excellent communication skills, both written and verbal, with an ability to effectively interact with clients, attorneys, and other team members.
•Highly organized with strong attention to detail and the ability to handle multiple tasks simultaneously.
•Ability to work under pressure and meet deadlines in a fast-paced environment.
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other legal software tools.
•Associate’s degree or equivalent work experience;Paralegal certification is a plus.
Preferred Qualifications:
•Experience with commercial construction litigation and contracts.
•Knowledge of billing best practices in a legal environment.
•Familiarity with legal case management software and dictation tools.
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