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Staff Accountant
Posted: 07/20/2026
Job Number: 22580
Job Description
Position Summary
We are seeking a detail-oriented Staff Accountant/ AP Specialist to support the day-to-day accounting operations of the organization. This role is responsible for managing accounts payable and receivable, customer billing, cash applications, account reconciliations, payroll support, and assisting with month-end close activities. The ideal candidate is organized, customer-service oriented, and able to thrive in a fast-paced environment while supporting multiple departments.
Key Responsibilities Accounting & Financial Operations
We are seeking a detail-oriented Staff Accountant/ AP Specialist to support the day-to-day accounting operations of the organization. This role is responsible for managing accounts payable and receivable, customer billing, cash applications, account reconciliations, payroll support, and assisting with month-end close activities. The ideal candidate is organized, customer-service oriented, and able to thrive in a fast-paced environment while supporting multiple departments.
Key Responsibilities Accounting & Financial Operations
- Process accounts payable and accounts receivable transactions.
- Finalize and invoice customers for completed work.
- Enter and reconcile vendor invoices and statements.
- Process customer payments, ACH transactions, cash deposits, and credit card transactions.
- Maintain accurate accounting records within Sage 300.
- Perform vendor account reconciliations and assist with collections on past-due accounts.
- Generate revenue and accounts receivable reports.
- Prepare and distribute monthly customer statements.
- Assist with month-end close and audit preparation.
- Review and verify employee timecards and payroll reports.
- Correct timekeeping discrepancies.
- Prepare payroll summaries and supporting documentation.
- Submit payroll information accurately and on schedule.
- Set up new customers and vendors, including W-9 documentation.
- Maintain vendor and customer records.
- Assist with new employee onboarding and orientation.
- Support inventory and purchasing activities as needed.
- Post and maintain job advertisements.
- Provide administrative and customer service support to internal departments.
- Perform other duties as assigned.
- Bachelor's degree in Accounting or a related field.
- 3–5 years of accounting experience with strong Accounts Payable and Accounts Receivable responsibilities.
- Proficiency with Microsoft Office 365, including Excel.
- Strong attention to detail, organizational, and problem-solving skills.
- Excellent communication and customer service skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience using Sage 300 accounting software.
- Experience with payroll support and account reconciliations.
- Experience in a service, transportation, or construction-related industry.
- Full-cycle AP/AR processing
- Bank and vendor reconciliations
- Customer billing and collections
- Cash application and payment processing
- Month-end close support
- Payroll administration support
- Sage 300 ERP
- Microsoft Excel and Office 365
- Strong organizational and time management skills
- Team-oriented with the ability to support multiple departments
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