Workforce Operations Coordinator
Posted: 04/07/2026
Job Number: 22364
Job Description
This role serves as a central point of coordination for workforce documentation, resource tracking, access requests, and operational processes. The position supports efficient onboarding and ensures smooth day-to-day team operations.
Key Responsibilities
- Maintain and update job descriptions, ensuring accuracy and alignment with internal standards while facilitating approval workflows
- Partner with internal stakeholders to support job postings and related processes
- Manage incoming resumes and coordinate structured, timely feedback
- Support monthly review cycles for contractor or resource extensions
- Maintain organizational rosters, distribution lists, and resource tracking tools
- Administer and manage roles within workforce or project management systems
- Send regular timesheet reminders and maintain tracking for non-employee resources
- Coordinate onboarding activities, including pre-start readiness, tracking, and access requests (systems, tools, facilities)
- Ensure onboarding materials and processes are current and consistently applied
- Maintain internal documentation repositories, ensuring content is organized, up to date, and easily accessible
- Attend team and operational meetings to capture concise notes, document key decisions, and track action items
- Distribute meeting summaries and follow up on outstanding tasks to ensure accountability
- Generate and distribute reports on overdue timesheets and follow up to resolve discrepancies
- Review and approve timesheets as needed to ensure accurate recordkeeping
- Maintain financial and operational documentation aligned with organizational structure
- Assist with scheduling and coordination of meetings or shared resources as needed
- Provide general operational support to ensure effective team functionality
Qualifications
- Strong organizational and time-management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- High attention to detail with a process-driven mindset
- Ability to work independently and handle sensitive information with discretion
- Collaborative and proactive approach to problem-solving
- Proficiency in Microsoft Office or similar productivity tools
- Demonstrated follow-through and accountability
Team Environment
This team operates in a fast-paced, collaborative environment focused on delivering high-quality results. Ideal candidates are proactive, adaptable, and able to contribute quickly while working effectively within a team-oriented, results-driven culture.
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